Weekly income and disbursement reports, as well as monthly activity reports, are sent (preferably by email) to individuals coded as a fund’s administrators.
Fund administrators and authorized signers should be listed on all account sheets when new funds are established. All changes in authorized signers must be made, in writing, by one of the fund’s two previous authorized signers.
Other individuals associated with a specific fund may also request to receive reports, by providing their name, title, mail stop, and email address.
Two reports are generated weekly, the Departmental Income Report and the Disbursements Report.
- The Departmental Income report which is generated for account representatives with a report code of 1, 4, 7, or 8, contains information relating to gift activity, miscellaneous income, pledge payments, and pledges that have been entered (i.e., have an entry date) during the specified time period. This report is generated on Sunday for the previous week.
- The Departmental Disbursement Report for account representatives with a report code of 1 or 8 summarizes checks written during a specified time period. This report is generated on Sunday evening for the previous week.
The Departmental Account Summary (General Ledger Activity) is run after the income from the investments has been posted for the month. Generally this will be sent out after the 20th of the month.
- The Account Summary Report includes balance and account activity details along with general account information, such as its Endowment code and Investment policy. Then, for each account representative, a statement of account balances will be generated, followed by an Account Summary Report for each of the representative's accounts.
