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Request a Payment

Checks are typically issued within 5-7 business days after request is received by UTF (provided complete documentation and forms are received).

The Foundation Funds can be used to:*

1. Pay vendor directly based on invoice.
   
2. Reimburse The University of Toledo.
   
3. Reimburse employees for out of pocket expenses.
   

* See Disbursement Policy for Restrictions

Steps to Request a Payment

1. Complete a Payment Request Form.
   
2. Attach the supporting documentation.
   
3. Have the form approved by two authorized signers.
4. Forward to UTF - Accounting: 4510 Dorr St. Toledo, OH 43615-4040 MS 810.
   

All Payment Requests need to have the following to be processed:

• Business Purpose (Explain how it benefits UT)
  
  • Please provide additional documents for events (ads, flyers, brochures,etc...)
• Detailed receipts, invoices, and reports
  
• Approval from two authorized signers (please sign and print name)
  
• Fund number and name
  
• List of attendees for meals, meetings, and events
  
• Documentation for UT Reimbursements
  
  • Copy of receipts, invoices, and reports
  • Documentation indicating paid by UT (P-Card statement, general ledger report, labor distribution report for salary reimbursement, etc...)

UT Foundation Disbursement Policy

Click here for full Disbursement Policy

Summary for Common Disbursements:

• Payments to University employees generally need to be processed by the University for tax purposes. UT Foundation can reimburse the University.
  
• Employee-only meals are not permitted unless for a bona fide staff meeting
  
• Alcohol is not permitted unless event or meeting accompanied by a distinguished guest or donor for a valid business purpose. Annual holiday parties are an exception.
  
• Meal limits: $25 for breakfast/lunch and $75 for dinner.
  
• UT reimbursements over 12 months old will not be approved for processing